Senior Administrative Assistant - Human Resources in Boston, MA at CBIZ

Date Posted: 8/23/2021

Job Snapshot

Job Description

With over 100 offices and nearly 5,000 associates throughout the U.S. CBIZ (NYSE: CBZ) delivers top-level financial and employee business services to organizations of all sizes, as well as individual clients, by providing national-caliber expertise combined with highly personalized service delivered at the local level. 

CBIZ has been honored to be the recipient of several national recognitions:

  • 2020 Best Workplaces in Consulting & Professional Services by Great Place to Work®
  • 2020 Workplace Excellence Seal of Approval by the Alliance for Workplace Excellence
  • Top 101 2020 Best and Brightest Companies to Work For in the Nation
  • 2020 Healthiest 100 Workplace in America
  • 2021 Top Workplaces USA

CBIZ & MHM New England (formerly CBIZ Tofias) is part of the 10th largest accounting*, tax, and advisory services provider in the nation. Our two New England offices are located in   Providence  and  Boston  and have over 200 people, including 40 Managing Directors. We uniquely combine national resources with local decision-making by experienced, New England-based professionals who are dedicated to strengthening our clients' financial positions.

As a key member of the New England team, this position will provide high level administrative support for the business unit Senior Managing Director.  In addition, he/she will partner closely with local Human Resources to provide internal client service to create an outstanding work experience and foster employee engagement.  He/she will perform a variety of duties to ensure a consistent, efficient candidate and new hire onboarding experience for all team members.  In addition, he/she will be responsible for providing Human Resources services and coordinating day to day HR activities for the Boston and Providence offices.

Essential Functions and Primary Duties

  • Provide executive administrative support to the SMD on a daily basis, including complex calendar management, preparation of expense reports and client correspondence
  • Coordinate and facilitate new employee onboarding program, including pre/post arrival communication and processing, first day/week/month activity coordination.
  • Act as the initial contact for employee questions and requests. Provide guidance and assistance and escalate concerns to other HR team members and senior management when appropriate.
  • Partner with local Human Resources and National Recruiting team to coordinate and facilitate onsite interviews in order to ensure a positive, memorable candidate experience.  Assist with candidate management and communication
  • Collaborate with local Human Resources and Campus Recruiting team to create and implement university recruiting strategy.
  • Support Human Resources and practice/functional team leaders in the design and coordination of internship and co-op programs that provide value to both the students and the business.
  • Support national and local training programs and initiatives through communication with team members and management of the firm’s LMS, MyLearn
  • Coordinate and facilitate GP2 initiatives, including CBIZ Cares, Green Team, CWA, etc.
  • Administer employee professional development programs including Becker CPA review and educational assistance. 
  • Track and report on CPA licensing progress/attainment.
  • Manage employee memberships and event registrations for MSCPA and RISCPA
  • Coordinate and process requests for employee recognition gifts for personal milestones, service anniversaries, bereavement and performance.
  • Administer local and national Best Place To Work programs
  • Communicate employee changes (hires, terms, promotions) to local teams to ensure that appropriate updates are made (i.e. DL lists, seating plans, etc.)
  • Assist with preparation and execution of large scale annual company events including site/venue selection, agenda, slide deck and materials creation, pre and post event participant communication audio visual and catering coordination
  • Partner with Operations, Marketing and Human Resources team members to create, edit and distribute employee communications, including weekly Operations emails, quarterly newsletter and other materials
  • Additional responsibilities as assigned

Preferred Qualifications

  • Prior experience in the public accounting industry or a professional services environment
  • Strong initiative and independent problem solving skills
  • Highly competent in Microsoft Office applications (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat DC

Qualifications Required

  • 3 or more years of administrative experience in a fast-paced, deadline driven professional office environment
  • High School diploma or GED required; Bachelor’s degree preferred
  • Strong client service skills and the ability to follow through to task completion
  • Energetic, approachable and positive presence
  • Professional discretion and the ability to handle sensitive and confidential information
  • Demonstrated ability to communicate effectively both verbally and in writing throughout all levels of an organization, internally and externally
  • Ability to prioritize and organize work, multi-task and complete assignments independently with accuracy and high quality
  • Ability to work in a team environment, as well as independently
  • Ability to occasionally travel between Boston and Providence offices
  • Flexibility to work outside of standard business hours.


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CBIZ is an affirmative action-equal opportunity employer and reviews applications for employment without regard to the applicant’s race, color, religion, national origin, ancestry, age, gender, gender identity, marital status, military status, veteran status, sexual orientation, disability, or medical condition or any other reason prohibited by law. If you would like more information about your EEO rights as an applicant under the law, please visit these following pages EEO is the Law and EEO is the Law Supplement.