CAREERS AT CBIZ

Front Desk Coordinator in Irvine at CBIZ

Date Posted: 11/18/2019

Job Snapshot

Job Description

With over 100 offices and nearly 5,000 associates in major metropolitan areas and suburban cities throughout the U.S. CBIZ (NYSE: CBZ) delivers top-level financial and employee business services to organizations of all sizes, as well as individual clients, by providing national-caliber expertise combined with highly personalized service delivered at the local level. CBIZ has been honored to be the recipient of several national recognitions: 2019 America's Best Mid-Size Employers by Forbes, 2019 Best Workplaces in Consulting & Professional Services by Great Place to Work® and FORTUNE, 2019 Workplace Excellence Seal of Approval by the Alliance for Workplace Excellence, and one of the Top 101 highest scoring companies in the country for Best and Brightest Companies to Work For in the Nation by the National Association for Business Resources.

CBIZ and Mayer Hoffman McCann P.C. (MHM) are together ranked as one of the top providers of accounting services in the United States.  With more than 35 offices and more than 3,000 professionals, we serve the country’s growing mid-market public and private businesses.  MHM provides high quality audit and attest services, while closely associated CBIZ provides all other accounting, tax and consulting services.

We are proud of our strong company culture. In 2019, we were recognized by the Los Angeles Business Journal and the Pacific Coast Business Times as one of the “Best Places to Work.” We were also recognized by the National Association of Business Resources as one of San Diego’s “Best and Brightest Companies to Work For.” It was an honor to be recognized for such prestigious awards, knowing that it was the feedback from our employees that earned us spots on these lists.

CBIZ MHM is seeking a Front Desk Coordinator for our Irvine office. 

Essential Functions and Primary Duties:

  • Initiates, tracks and coordinates food orders
  • Processes packages/mail - outgoing and internal sorting/delivery
  • Processes incoming checks, completes daily cash receipts
  • Creates and distributes new hire welcome email on first morning of employment
  • Monitors and orders office supplies
  • Orders business cards/stationery
  • Files brokerage statements
  • Enters billable expenses into system for UPS, courier, etc.
  • Maintain calendars
  • Prepares on-boarding materials as directed
  • Maintain staff In/Out Log, takes absence calls and creates staff availability report  - may vary by location
  • Receives and distributes system notifications to appropriate individuals
  • Match credit card receipts to statements for payment processing
  • Administrator special projects as requested; communicates status
  • May conduct research; produce reports

Minimum Requirements:

  • High School diploma or GED required; Bachelor’s degree preferred
  • Demonstrated ability to communicate verbally and in writing throughout all levels of an organization, both internally and externally
  • Proficient use of applicable technology
  • Ability to work in a team environment as well as independently

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