Executive Assistant in Kansas City, MO at CBIZ

Date Posted: 3/23/2018

Job Snapshot

Job Description

With over 100 offices and nearly 5,000 associates in major metropolitan areas and suburban cities throughout the U.S. CBIZ (NYSE: CBZ) delivers top-level financial and employee business services to organizations of all sizes, as well as individual clients, by providing national-caliber expertise combined with highly personalized service delivered at the local level. CBIZ has been honored to be recognized as one of the Best & Brightest Companies to Work for in the Nation for 2016. The Best and Brightest Companies to Work For® competition identifies and honors organizations that display a commitment to excellence in their human resource practices and employee enrichment based on categories such as communication, work-life balance, employee education, diversity, recognition, retention and more. 

CBIZ and Mayer Hoffman McCann P.C. (MHM) are together ranked as one of the top providers of accounting services in the United States.  With more than 35 offices and more than 3,000 professionals in our Financial Services division, we serve the country’s growing mid-market public and private businesses.  MHM provides high quality audit and attest services, while closely associated CBIZ provides all other accounting, tax and consulting services.

CBIZ & MHM are devoted to providing you with a challenging, motivating environment to guide your success in the accounting profession. Training is provided through our National Training and Professional Development programs which are specifically designed to develop advanced accounting knowledge.

With more than 60 years of solid business experience and innovative thinking, CBIZ MHM, LLC – Kansas City delivers a full line of value-added accounting and tax services to a variety of industries within the middle market. As the 10th largest accounting provider in the country, we provide our clients with high quality, industry leading expertise combined with a personalized level of service delivered at the local level. From advisory, audit and tax, to valuation services and business consulting, we are known for being attentive to clients' needs and committed to maximizing all aspects of our clients' financial interests.  CBIZ MHM, LLC – Kansas City's industry groups - which include healthcare, real estate, financial institutions, construction, manufacturing, professional service organizations, and non-profit - offer clients the right balance of comprehensive services and personalized attention. 

Job Purpose / Objective

  • Provide high-level administrative and analytical support to executive leader/s or executive team

  • Respond to requests, manage correspondence, receive visitors, arrange conference calls, and schedule meetings efficiently and thoughtfully

  • Position interfaces with high–level internal and external constituents thus must represent CBIZ and the respective executive leader and / or team in the highest professional manner

    Essential Functions and Primary Duties

  • Schedule and maintain executive’s calendar to include arranging travel

  • Prioritize and compose executive materials to include correspondence, memos, spreadsheets, agendas and presentation materials

  • May lead or supervise staff

  • Prudently manage confidential and critical information

  • Read, prioritize and distribute all forms of incoming correspondence

  • Plan and oversee preparation for on and off-site meetings, attend meetings to record minutes

  • File and retrieve business documents, records, and reports

  • Prepare copies of material as needed

  • Greet callers and visitors, assess needs and provide solutions

  • Perform general office duties to include ordering supplies, maintaining business records and updating management systems

  • Prepare incoming and outgoing mail

  • Additional responsibilities as assigned

    Qualifications Required

  • High school diploma or GED required; Bachelor’s degree preferred

  • 5 years of executive administrative experience in an office environment

  • Demonstrate ability to handle multiple tasks simultaneously

  • Exceptional organizational skills required


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CBIZ is an equal opportunity employer and reviews applications for employment without regard to the applicant's race, color, religion, national origin, ancestry, age, gender, marital status, military status, veteran status, sexual orientation, disability, or medical condition or any other reason prohibited by law. If you would like more information about your EEO rights as an applicant under the law, please visit these following pages EEO is the Law and EEO is the Law Supplement.


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