CAREERS AT CBIZ

Executive Assistant in Denver at CBIZ

Date Posted: 11/25/2019

Job Snapshot

Job Description

With over 100 offices and nearly 5,000 associates in major metropolitan areas and suburban cities throughout the U.S. CBIZ (NYSE: CBZ) delivers top-level financial and employee business services to organizations of all sizes, as well as individual clients, by providing national-caliber expertise combined with highly personalized service delivered at the local level. CBIZ has been honored to be the recipient of several national recognitions: 2019 America's Best Mid-Size Employers by Forbes, 2019 Best Workplaces in Consulting & Professional Services by Great Place to Work® and FORTUNE, 2019 Workplace Excellence Seal of Approval by the Alliance for Workplace Excellence, and one of the Top 101 highest scoring companies in the country for Best and Brightest Companies to Work For in the Nation by the National Association for Business Resources.

Our CBIZ Denver office is comprised of several business entities that provide employee benefits, payroll, accounting and executive recruiting services - all working together to help your company grow and succeed.

We are looking for an Executive Assistant who can provide high-level administrative and analytical support to executive leader/s or executive team, respond to requests, manage correspondence, receive visitors, arrange conference calls, and schedule meetings efficiently and thoughtfully. This position interfaces with high–level internal and external constituents thus must represent CBIZ and the respective executive leader and / or team in the highest professional manner.

Essential Functions and Primary Duties:

  • Schedule and maintain executive’s calendar to include arranging travel
  • Prioritize and compose executive materials to include correspondence, memos, spreadsheets, agendas and presentation materials
  • May lead or supervise staff
  • Prudently manage confidential and critical information
  • Read, prioritize and distribute all forms of incoming correspondence
  • Plan and oversee preparation for on and off-site meetings, attend meetings to record minutes
  • File and retrieve business documents, records, and reports
  • Prepare copies of material as needed
  • Greet callers and visitors, assess needs and provide solutions
  • Perform general office duties to include ordering supplies, maintaining business records and updating management systems
  • Prepare incoming and outgoing mail
  • Additional responsibilities as assigned

Minimum Requirements:

  • High school diploma or GED required; Bachelor’s degree preferred
  • 5 years of executive administrative experience in an office environment
  • Demonstrate ability to handle multiple tasks simultaneously
  • Exceptional organizational skills required
  • Ability to produce quality professional material within deadlines
  • Proficient use of applicable technology
  • Must present highest professional decorum given position placement and access to confidential information
  • Demonstrated ability to communicate verbally and in writing throughout all levels of an organization, both internally and externally
  • Ability to work with minimal supervision while fulfilling all requirements

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