Administrative Specialist I in Pleasant Hill, CA at CBIZ

Date Posted: 1/9/2021

Job Snapshot

Job Description

With over 100 offices and nearly 5,000 associates in major metropolitan areas and suburban cities throughout the U.S. CBIZ (NYSE: CBZ) delivers top-level financial and employee business services to organizations of all sizes, as well as individual clients, by providing national-caliber expertise combined with highly personalized service delivered at the local level.   

CBIZ has been honored to be the recipient of several national recognitions:  

  • 2020 Best Workplaces in Consulting & Professional Services by Great Place to Work®   
  • 2019 America’s Best Mid-Size Employers by Forbes  
  • 2019 Workplace Excellence Seal of Approval by the Alliance for Workplace Excellence  
  • Top 101 highest scoring companies in the country for Best and Brightest Companies to Work For in the Nation by the National Association for Business Resources 

CBIZ Benefits & Insurance Services is a division of CBIZ, Inc., providing benefits consulting, HRIS technology, payroll, human capital management, property and casualty, talent and compensation solutions, and retirement plan services to organizations of all sizes. CBIZ is ranked as a Top 20 Largest Broker of U.S. Business (Business Insurance Magazine) and a Top 100 Retirement Plan Adviser (PLANADVISER).  

This is a part time position, M-F 9am-2pm, PST. The typical work week is 25 hours. 

Job Purpose/Objective:

• Answer phones, greet guests; communicate with persons outside of organization representing CBIZ in a professional and services minded manner
• Provide clerical and administrative support to internal team members

Essential Functions and Primary Duties:

• Answer calls and emails efficiently and courteously providing requested information
• Forward calls to voicemail if caller requests
• Greet visitors, determine nature of visit and direct or escort visitor to destination
• Schedule appointments and conference rooms, assist with catering
• Assist with mail distribution
• Provide administrative support such as scanning, copies, report binding, deliveries, mailings, etc.
• Maintain office supplies, including purchasing and inventory
• May provide overall general office support related to operations, cleaning, and organizing
• Provide information about establishment such as location of departments, offices, and employees and services

• Transmit information or documents to provided customers, using computer, mail or fax

Preferred Qualifications: 

• Bachelor’s degree 

Minimum Qualifications: 

• High School Diploma or GED 
• Zero to Two years of relevant work experience in the retirement planning industry
• Proficient use of applicable technology
• Advanced computer skills in Word, Excel, PowerPoint, and Outlook
• Experience with digital data management/filling system is an asset
• Ability to manage multiple projects and deliverables simultaneously
• Excellent written/verbal communication skills and use of grammar
• Excellent organizational skills and attention to detail
• Ability to adapt to a changing environment
• Ability to follow standard procedures
• Ability to work cooperatively with others
• Ability to build relationships and trust with internal and external clients and other key stakeholders

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