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Administrative Assistant in Philadelphia, PA at CBIZ

Date Posted: 12/14/2018

Job Snapshot

Job Description

With over 100 offices and nearly 5,000 associates in major metropolitan areas and suburban cities throughout the U.S. CBIZ (NYSE: CBZ) delivers top-level financial and employee business services to organizations of all sizes, as well as individual clients, by providing national-caliber expertise combined with highly personalized service delivered at the local level. CBIZ has been honored to be the recipient of several national recognitions:  2018 America's Best Mid-Size Employers by Forbes , 2018 Best Workplaces in Consulting & Professional Services  by Great Place to Work® and FORTUNE, 2018 Workplace Excellence Seal of Approval by the Alliance for Workplace Excellence, and one of the Top 101 highest scoring companies in the country for Best and Brightest Companies to Work For in the Nation by the National Association for Business Resources.

Efficiently and accurately scans, indexes, and quality checks documentation as well as provide administrative and project support to maximize efficiency, ensure successful day-to-day operations of the company, and ensure excellent customer service. Support and handle projects for the teams as needed. 

Essential Responsibilities & Primary Duties: 

  • Prepares documents prior to scanning according to policies and procedures
  • Efficiently scans documents and enters/assigns them into the correct indexes
  • Verifies that each document is legible and indexed properly
  • Maintains and troubleshoots scanning equipment when necessary
  • Maintain the back-end filing system of paper copies of incoming mail for Administration Outsourcing department
  • Provide administrative support functions for overall company (e.g. scanning, copies, report binding, deliveries, outgoing/incoming mail, special orders)
  • Serve as liaison to organize and support general office areas and operations, including maintaining a clean, organized work environment
  • Track and follow up on administrative items to ensure timely response and closure
  • Assist in documenting administrative procedures
  • Provide other internal support services, as requested

Minimum Qualifications: 

  • Bachelor's degree preferred but not mandatory.
  • Experience in related fields a plus.
  • Detail-oriented and superior organizational skills
  • Works with a sense of urgency
  • Strong technological skills. Computer experience in Microsoft Office (Word, Excel, Power Point, Access, Outlook) preferred
  • Excellent interpersonal, verbal and written communication skills
  • Effectively manages deadlines under pressure, irregular activity schedules, confidential information and frequent unscheduled interruptions
  • Successfully manages multiple projects concurrently
  • Works independently and with minimal supervision
  • Takes initiative, anticipating needs
  • Experience with basic office systems and general technology (faxes, copiers, meter machines)
  • Ability to bend over, stand or sit for long periods of time, and lift up to 20lbs.

If you are a qualified individual with a disability you may request reasonable accommodation if you are unable or limited in your ability to use or access this site as a result of your disability. You can request a reasonable accommodation by calling 844-558-1414 (toll free) or send an email to

CBIZ is an equal opportunity employer and reviews applications for employment without regard to the applicant's race, color, religion, national origin, ancestry, age, gender, marital status, military status, veteran status, sexual orientation, disability, or medical condition or any other reason prohibited by law. If you would like more information about your EEO rights as an applicant under the law, please visit these following pages EEO is the Law and EEO is the Law Supplement.

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