CAREERS AT CBIZ

Administrative Assistant in Phoenix at CBIZ

Date Posted: 1/12/2020

Job Snapshot

Job Description

With over 100 offices and nearly 5,000 associates in major metropolitan areas and suburban cities throughout the U.S. CBIZ (NYSE: CBZ) delivers top-level financial and employee business services to organizations of all sizes, as well as individual clients, by providing national-caliber expertise combined with highly personalized service delivered at the local level. CBIZ has been honored to be the recipient of several national recognitions: 2019 America's Best Mid-Size Employers by Forbes, 2019 Best Workplaces in Consulting & Professional Services by Great Place to Work® and FORTUNE, 2019 Workplace Excellence Seal of Approval by the Alliance for Workplace Excellence, and one of the Top 101 highest scoring companies in the country for Best and Brightest Companies to Work For in the Nation by the National Association for Business Resources.

Do you want to work for a company that is continually ranked as a best place to work in Phoenix? CBIZ and Mayer Hoffman McCann P.C. (MHM) have recently been named a Best Place to Work, a Top Company to Work For in Arizona and number 1 accounting firm by Ranking Arizona for 3 consecutive years. These awards demonstrate our commitment to our employees in providing a superior work environment that places high value on benefits, company culture, community service and overall employee satisfaction. As a an award winner, our organization ranks in the top 20% of employers nationally in terms of its programs, policies and culture for creating an effective and flexible workplace. CBIZ and Mayer Hoffman McCann P.C. (MHM) are together ranked as one of the top accounting service providers in the United States.

Essential Functions and Primary Duties

  • Communicate regularly with department leaders/staff in order to ensure timely and accurate projects are prepared to the correct specifications
  • Prepare agendas and make arrangements for business meetings
  • Read and analyze incoming memos, submissions, mail and reports to determine significance; plan distribution
  • Perform project work
  • Working with team members within multiple groups to help in the process of formatting, and preparing reports, documents and/or financial statements
  • File and retrieve documents, records, and reports
  • Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work
  • Using a variety of innovative software technologies and programs, this individual will accurately prepare electronic and hard copies of various business documents, which may include invoices, reports, memos, letters, financial statements, spreadsheets and presentations with a meticulous attention to detail and in an efficient and deadline-oriented manner
  • Additional responsibilities as assigned

Preferred Qualifications

  • Experience formatting or preparing documents, reports and/or statements

Minimum Qualifications Required

  • High school diploma or GED required; Bachelor’s degree preferred
  • 2 years of experience in office environment and preferably performing as an administrative assistant
  • Must have knowledge of administrative procedures
  • Proficient use of applicable technology
  • Demonstrated ability to communicate verbally and in writing throughout all levels of organization, both internally and externally

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