Executive Assistant in Cleveland at CBIZ

Date Posted: 11/16/2021

Job Snapshot

Job Description

With over 100 offices and nearly 5,000 associates in major metropolitan areas and suburban cities throughout the U.S. CBIZ (NYSE: CBZ) delivers top-level financial and employee business services to organizations of all sizes, as well as individual clients, by providing national-caliber expertise combined with highly personalized service delivered at the local level. CBIZ has been honored to be the recipient of several national recognitions: 2019 America's Best Mid-Size Employers by Forbes, 2019 Best Workplaces in Consulting & Professional Services by Great Place to Work® and FORTUNE, 2019 Workplace Excellence Seal of Approval by the Alliance for Workplace Excellence, and one of the Top 101 highest scoring companies in the country for Best and Brightest Companies to Work For in the Nation by the National Association for Business Resources.

CBIZ has been honored to be the recipient of several national recognitions:

  • 2020 Best Workplaces in Consulting & Professional Services by Great Place to Work®
  • 2020 Workplace Excellence Seal of Approval by the Alliance for Workplace Excellence
  • Top 101 2020 Best and Brightest Companies to Work For in the Nation
  • 2020 Healthiest 100 Workplace in America
  • 2021 Top Workplaces USA

Job Purpose/Objective:


•    Provide high-level administrative and analytical support to C-suite and senior leaders
•    Respond to requests, manage correspondence, receive visitors, arrange conference calls, and schedule meetings efficiently and thoughtfully
•    Interface with high-level internal and external constituents and represent CBIZ and the respective executive leader and/or team in the highest professional manner

Essential Functions and Primary Duties: 


•    Schedule and maintain executive’s calendar to include arranging travel
•    Prioritize and compose executive materials to include correspondence, memos, spreadsheets, agendas and presentation materials
•    Simplify data graphically in a polished format to include PowerPoint presentations, Excel, data visualization documents and/or dashboards
•    Prudently manage confidential and critical information
•    Read, prioritize and distribute all forms of incoming correspondence 
•    Plan and oversee preparation for on and off-site meetings, attend meetings to record minutes
•    File and retrieve business documents, records, and reports 
•    Greet callers and visitors, assess needs and provide solutions
•    Perform general offices duties to include ordering supplies, maintaining business records and updating management systems 
•    Prepare incoming and outgoing mail 
•    Frequent interactions with C-suite, external bankers and investors 
•    Participate and possibly assume leadership on tasks or special task project teams as needed for Corporate Finance, Corporate IT, or companywide initiatives 
•    Any additional duties as assigned 

Qualifications:


•    High school diploma or GED required, Bachelor’s degree preferred
•    5 years of executive administrative experience in an office environment
•    Demonstrate ability to handle multiple tasks simultaneously 
•    Detail-oriented and exceptional organizational skills required
•    Ability to produce quality professional material within deadlines
•    Proficient use of applicable technology 
•    Must present highest professional decorum given position placement and access to confidential information
•    Demonstrated ability to communicate verbally and in writing throughout all levels of an organization, both internally and externally
•    Ability to work with minimal supervision while fulfilling all requirements 
•    Experience working in a fast-paced environment
•    Strong organizational and time management skills with the ability to set priorities, multi-task, and meet deadlines
•    Collaborates effectively with managers and department leadership
•    Creative problem-solver and critical thinker
•    Ability to work in a collaborative and entrepreneurial environment 

REASONABLE ACCOMMODATION

If you are a qualified individual with a disability you may request reasonable accommodation if you are unable or limited in your ability to use or access this site as a result of your disability. You can request a reasonable accommodation by calling 844-558-1414 (toll free) or send an email to accom@cbiz.com.

EQUAL OPPORTUNITY EMPLOYER

CBIZ is an affirmative action-equal opportunity employer and reviews applications for employment without regard to the applicant’s race, color, religion, national origin, ancestry, age, gender, gender identity, marital status, military status, veteran status, sexual orientation, disability, or medical condition or any other reason prohibited by law. If you would like more information about your EEO rights as an applicant under the law, please visit these following pages EEO is the Law and EEO is the Law Supplement.

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