Executive Assistant in San Diego at CBIZ

Date Posted: 9/25/2022

Job Snapshot

Job Description

With over 100 offices and nearly 5,000 associates throughout the U.S. CBIZ (NYSE: CBZ) delivers top-level financial and employee business services to organizations of all sizes, as well as individual clients, by providing national-caliber expertise combined with highly personalized service delivered at the local level.

CBIZ has been honored to be the recipient of several national recognitions:

  • Top 101 2021 Best and Brightest Companies to Work For in the Nation
  • 2022 Top Workplaces USA
  • 2021 America's Best Mid-Size Employers
  • 2021 Best and Brightest Companies in Wellness
  • 2022 Great Place to Work Certification

Together, CBIZ and Mayer Hoffman McCann P.C. (MHM) are ranked as one of the top providers of accounting services in the United States. MHM is an independent CPA firm that provides audit, review and attest services, while CBIZ provides, business consulting, tax and financial services.

Essential Functions and Primary Duties

  • Helping to get the internal SharePoint site up and running.  Execute the organization of it and doing follow up on content as needed
  • Update timely the CAAS teams scheduling Teams sheet and following up on those who are not current.
  • Streamline, manage and organize the engagement letter process from taking the contacts, scope, fees and assumptions through updating the correct templates, getting approvals and managing the engagement letters through the DocuSign process and updating the final signed copy to the network.
  • Streamline manage and organize the proposal process from taking the contacts, scope, workplan and assumptions through updating the correct templates, getting approvals and sending out to prospects.
  • Similar with NDA’s as needed.
  • Help facilitate, follow up, organize and maintain the Loom video trainings for CAAS over all as well as it relates to clients.
  • Using analytical tools help maintain staff & client listings across all CAAS
  • Organize and maintain future new processes, and repositories
  • Work with the CAAS group and marketing on minor marketing initiatives that will occur.
  • Assisting in managing certain 3rd party system billing aspects.
  • Assist CAAS Mgr/Directors and Managing Director in some selected billing coordination
  • Assist in streamlining the CAAS new client set up process from the operations side.
  • Periodic scanning, printing/binding reports, copying, DocuSign, meeting coordination.
  • Assisting the team with submitting and following up on IT requests, especially for remote workers.
  • Other aspects as needed.

Minimum Qualifications Required

  • Bachelor’s degree preferred
  • 3 Years of experience as a subject matter expert
  • Must maintain current required licenses and certifications relevant to field of expertise 
  • Demonstrated ability to communicate verbally and in writing throughout all levels of organization, both internally and externally
  • Effective customer service skills  Proficient use of applicable technology
  • Ability to work in team environment as well as independently 
  • Ability to analyze and prioritize multiple responsibilities 

REASONABLE ACCOMMODATION

If you are a qualified individual with a disability you may request reasonable accommodation if you are unable or limited in your ability to use or access this site as a result of your disability. You can request a reasonable accommodation by calling 844-558-1414 (toll free) or send an email to accom@cbiz.com.

EQUAL OPPORTUNITY EMPLOYER

CBIZ is an affirmative action-equal opportunity employer and reviews applications for employment without regard to the applicant’s race, color, religion, national origin, ancestry, age, gender, gender identity, marital status, military status, veteran status, sexual orientation, disability, or medical condition or any other reason prohibited by law. If you would like more information about your EEO rights as an applicant under the law, please visit these following pages EEO is the Law and EEO is the Law Supplement.

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